class-a-commercial-property-investments

ASSISTANT PROPERTY MANAGER

Opportunity

Younan Properties Inc. has an immediate need for a well organized, and highly motivated Assistant Property Manager in suburban Chicago who enjoys working in a fast-paced entrepreneurial environment. Candidates must take ownership of this role and be an active member of the team. If you have at least five years’ experience in commercial office building property management, this may be the right opportunity for you!

Responsibilities

  • Accounting/Reports: 
     • Assist with preparation of annual budgets and re-forecasts, CAM and Tax escalations and reconciliations
    Assist with preparation of monthly variance report, aged delinquency report, rent rolls, and other financial reports 
    Prepare and distribute tenant rent statements and administer the collection of account receivables 
    Review account payable invoices and prepare vouchers for payment 
    Prepare accurate tenant bill-backs and internal re-bills in a timely manner 
    Prepare invoices for miscellaneous contractor charges, tenant notices and mailings 
    Assist in the preparation and submission of tenant set package: lease/amendment, lease abstract, RCD, etc. 
    Update accounting on status of capital/expense/TI projects 
    Provide accruals for expenses that have been incurred, but not invoiced

  • General Administrative/Office/Operations: 
    Assist in overseeing service contracts including regular property inspections, specifically noting maintenance and cleaning issues
    Attend and contributing to periodic staff meetings relating to the operation and management of the building. Making other personnel aware of problems relating to the property, potential problems and solutions 
    Answer and direct incoming calls from tenants, vendors and service contractors|
    Provide prompt response to tenant requests for engineering, security, janitorial services, etc., and prepare the work order for appropriate personnel 
    Ensure all work orders are processed and delegated to appropriate personnel, including coordinating the moves of tenants in and out of the building
    Maintain office supplies, stock, and office equipment, including phone system 
    Maintain positive and effective working relationship with all tenants, contractors, and employees
    Assist in development and updating of tenant manuals, emergency procedures and other necessary formal tenant communications Be familiar with and capable of performing all duties assigned in the emergency procedures manual
    Update tenant files 
    Maintain appearance of the office and signage throughout the buildings, i.e. lobby directory, elevators, corridor, restroom, etc. 
    Collection of other necessary documents for tenant files (i.e. leases, amendments, build-out and sign plans, estoppel letters, etc.). 
    Prepare punch lists and assists with walkthrough of project with tenants and contractors
    Prepare project service agreements for capital projects
    Prepare vendor contracts and maintain contract log

    Tenant Relations: 
    Demonstrate initiative in recognizing needs of the building and tenants, particularly where tenants’ satisfaction is involved, and responding to company policy accordingly, including coordination of additional services and tenant education with regard to building policies and procedures
    Maintain building manuals (Tenant, Security, and Emergency Procedures)
    Prepare tenant surveys and assist in special tenant events 
    Maintain current list of emergency contacts and telephone numbers for management staff, tenants and contractors
    Coordinate and submit various tenants forms/process: move in, move out, holdover etc.

 

Qualifications

  • High school diploma required; associates degree preferred 
    3+ years of general office/administrative experience 
    3+ years of commercial real estate office experience preferred
    Knowledge of basic accounting 
    Strong communication, presentation, and interpersonal skills to interact with tenants, vendors and other contacts 
    Ability to multi-task and work independently with a keen eye for detail 
    Positive “get the job done" attitude and the desire and ability to perform in a fast-paced entrepreneurial environment
    Ability to manage multiple priorities and meet deadlines 
    Strong Excel and Word 
    Yardi experience preferred

Benefits

Younan Properties is offering a competitive package, including health, dental, vision, life, short- and long-term disability insurance, 401k, paid holidays and personal time off. EOE

Younan Properties, Inc., is a privately held real estate investment and management company, specializing in acquiring and managing Class A office properties in strong growth markets throughout the United States including Houston, Dallas, Chicago, Los Angeles, Phoenix and Colorado Springs. The company is recognized for its detailed, hands-on approach to improving operational efficiencies while maintaining top building standards for tenants. Younan's fully-integrated real estate investment company offers in-house expertise and resources in leasing, asset and property management, marketing, acquisitions, redevelopment, facility engineering and financing.

Please send resumes to This email address is being protected from spambots. You need JavaScript enabled to view it.